Office & Facilities Management

• Oversee daily office operations, including troubleshooting, meeting room coordination, and general workplace maintenance.
• Manage and negotiate contracts related to facilities and office management, ensuring high service quality at a competitive cost while fostering strong long-term partnerships.
• Regularly assess and benchmark service providers to maintain competitiveness and service excellence.
• Develop and monitor the budget for facilities and office management.
• Contribute to employee well-being by organizing sports activities and other initiatives that enhance workplace morale.
• Continuously improve the office environment to optimize efficiency and comfort.
• Serve as the primary point of contact for all office and facilities management matters, both internally and externally, proactively sharing relevant information.
• Lead and coordinate all training activities related to office and facilities management, including first aid, fire safety, and evacuation drills, ensuring compliance with legal requirements.

Fleet Management

• Oversee the company's vehicle fleet, ensuring efficient allocation, maintenance, and compliance with legal and safety regulations.
• Manage leasing, servicing, insurance, and fuel cost tracking to optimize fleet expenses.
• Implement and monitor policies for vehicle usage, maintenance schedules, and driver responsibilities.
• Coordinate repairs, inspections, and replacements to ensure minimal downtime and cost efficiency.
• Maintain accurate fleet records, analyse usage data, and recommend improvements for cost savings and sustainability.
• Act as the key contact for fleet service providers, insurance companies, and internal stakeholders.

• Minimum 5 years of experience in administrative and facilities management, with expertise in fleet management, office workflows, procurement of office supplies and services, and enterprise asset management.
• Strong sense of responsibility, flexibility, and professionalism.
• Excellent organizational, coordination, and communication skills.
• Strong analytical and problem-solving abilities.
• Resilient and solution-oriented, with a practical, no-nonsense mindset.
• Service-minded with a focus on delivering high-quality workplace and fleet support.
• Fluency in English (oral and written).